Amended Rules For Physical Verification of Registered Office Address of Company

The government has changed regulations to provide a transparent process for the physical verification of the registered office addresses of firms, including the use of independent witnesses during the verification.

The methods outlined in the new regulations will assist eliminate the discretion of authorities and establish a transparent framework for the physical verification procedure.

Under the Companies Act 2013, a Registrar of Companies (RoC) may conduct a physical verification of a company’s registered office if he or she has reasonable grounds to suspect that the company is not conducting business in an appropriate manner.

Under the Act, the procedure for such physical verifications has been established. The physical verification will be conducted in the presence of two impartial witnesses from the area where the registered office of the firm is located. The local police will also be contacted if necessary, according to the corporate affairs ministry.

To verify the legitimacy of the documents, they must be cross-checked with “copies of supporting documentation of such address gathered during the aforementioned physical verification, fully authenticated from the occupant of the property where the said registered office is located.

During the physical verification, the registrar will also be required to snap a photograph of the company’s registered office.

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