Till June 30, 2022, market regulator SEBI has authorised infrastructure investment trusts (InvITs) and real estate investment trusts (REITs) to hold annual unitholder meetings and other meetings through videoconferencing and other audio-visual means. SEBI issued the circular after receiving requests from REITs/InvITs to extend the time limit to conduct annual meetings and other unitholder meetings through videoconferencing (VC) or other audio-visual means (OAVM). For generating the meeting they must follow the protocol set forth by the regulator SEBI.
A recorded transcript of meetings held via VC or OAVM should be kept in the secure custody of the InvIT’s investment manager or the REIT’s manager. In addition, InvITs and REITs must post the transcript on their respective websites as soon as possible after the meetings are completed. Furthermore, when scheduling the meeting, the convenience of different people in different time zones must be considered.